Tutorials - Player information

Create Organization Player information Organization Roles Organization Appearance Advanced features Manage Events Manage Runs Event Roles Event Appearance Registrations Registration Ticket Registration Form Registration Accounting Payments Characters Character Attributes Character Form Character Advanced Factions Casting Deadlines Users Accounting Mail Settings
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Organization Profile

When a user signs up for one of your events, the system can collect and store specific personal data from them.

To choose which data to collect, go to the Organization profile form.

(Note that the first name and surname are stored by default.)

 

 

Here is a description of the available fields:

Alias: By default, the system displays a participant's first and last name in the event's public player list. If a participant prefers not to show their real name, they can enter a nickname. (Their real name will still be visible to organizers and to other participants of the same run)

Pronouns: The participant’s preferred pronouns, shown in their public profile.

Contact: A contact method for the participant (e.g., email, social media). Shown in the public profile.

Portrait: A photo of the participant. Displayed in their public profile and in the game gallery.

Nationality, Gender, Phone Contact, Birth Date, Birth Place, Residence Address: Personal data not shown in the public profile.

First Aid: Indicates whether the participant is trained in first aid. Visible in the player list for the game.

Document Type, Document Number: The type and number of an official identity document, based on the participant’s country.

TIN: Taxpayer Identification Number (or equivalent national ID number), based on the participant’s country.

Diet: Dietary restrictions or needs. Visible only to selected organizers.

Safety: Information about physical or mental health. Visible only to selected organizers.

Legal Name: If the participant uses a name different from their legal name, the legal name can be entered here. It will be used only for legal documents generated by LarpManager and will not be visible to other participants.

Presentation: A short personal description, used in advanced features.

Note: If a participant previously provided this data when registering for an event from another organization using the system, the data will be pre-filled.

Sensitive Data

You can review all participant data in the Sensitive Data panel of each event. 

Additionally, in the Registration panel of each event, an eye icon appears next to each participant's name. Clicking it opens a popup displaying all of the participant’s data. (More sensitive data is visible only to users with the appropriate role permissions)

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