Tutorials - Manage Events

Create Event

To create a new Event, go to the Organization events panel.

In this page, you can see all of your events. Click on "New event" to create a new one. 

Event Settings

Input the following values:

Name: The full name of the new Event.
URL Identifier: A simplified name used to build the URL of the event’s pages. Use only letters and numbers; no spaces or symbols.
Short Description: A brief summary of the event (maximum 1000 characters).
Max Participants: The maximum number of participants. Set to 0 for unlimited.

Next, input the following values: 

Status: the current status of the event. Can be Hidden (when a run is created but not announced), Visible (when a run is active), Cancelled (when a run has been announced but it is not active), and Concluded (when all the accounting has been completed). The run will not be shown to the players if the status is Hidden or Cancelled. The run will not be shown in the organizer's quick bar, and it's accounting updated with the organization accounting, when the status is Cancelled or Concluded;

Start: the start date of the run;

End: the end date of the run (can be the same as start).

If you have activated the Characters feature, and the Field visibility configuration, the Show section allows you to control the visibility of specific writing elements to players. These settings are run-specific, so you can choose to show these fields for one run and not for another.

If you select "Name", the list of writing elements will be visible to players; furthermore, for each field, you can select to display either to all players (if the field is set as Public) or only to the player assigned to that writing element (if the field is set as Private).

When you create a new event, your user is automatically assigned the Organizer role for that event.

Event Sessions

An event can have multiple sessions or editions, each with its own dates, registrations, and accounting, while sharing the main event configuration such as features, configurations, roles, tickets, forms, and other settings.

To create a new session of an existing event, go to the Organization events panel and click on "New session".

Input the main Event, and the specific information of this new session.

Event Template

To simplify event creation, define Event Templates. When creating a new event, you can select a template to automatically import its features, roles, and configuration.

First, activate the Template feature, then go to the Template panel. Click on "Add new" to create a new one. 

Select the Name of the template and the default features to activate for events created from it.

For each template, you can also set roles and configuration. Those settings will be copied to all events created from it. 

Those settings will be copied to all events created from it. 

If you select "Name", the list of writing elements will be visible to players; furthermore, for each field, you can select to display either to all players (if the field is set as Public) or only to the player assigned to that writing element (if the field is set as Private).