Tutorials - Character Creation

With the Player Editor feature, players can create and edit their own characters directly on the platform. This tutorial explains how to configure the maximum character limit, the approval workflow, and what the creation flow looks like from the player's perspective.

Character creation

With this feature, characters can be created and edited by the players. To use it, first activate the "Player editor" feature.

In the Configuration panel, three options will be available:

Maximum Number

The Maximum Number option sets the limit of characters a player can create:

If set to 0, the player cannot create characters but can edit characters created by staff and assigned to them.

If set to a value greater than 0, and the player is signed up and currently has fewer characters than the limit, they will be prompted to create a new character.

They can also access the list of their characters on the "Characters" button.

When a player accesses their assigned character page, a "Change" button will appear, allowing them to edit the character.

Note: When a character is created by the player, it is automatically assigned to them for that event.

Note: If the Campaign feature is active, and the player created a character in the parent event, signing up to a new event will automatically assign that character to them in the new event as well.

Approval

It is possible to setup a character approval process, requiring each character to be submitted by the player and approved by staff before joining.

Check the Approval option;  a status field will be added when editing characters in the staff Characters panel:

The possible values are:

Creation: Character has been created.

Proposed: Player has submitted the character for staff approval.

Review: Staff has requested changes.

Approved: Character has been approved.

On the player's character form, only if the character is in status Creation, there will be this check: 

If checked, the character moves to Proposed; if not, it stays in Creation.

Characters appear in the gallery only when Approved.

Custom texts for each status change can be defined in the Texts panel, by selecting the appropriate type.

Additionally, each character field can be configured to be editable only in selected stages (if none selected, always editable):

Important: This feature is only for single-session events. For multi-session events, use Character Customization instead.

Active / Inactive Characters

This feature is only available when the Campaign feature is active.

In a campaign, a character may become permanently retired, killed, or otherwise unable to continue. You can reflect this by marking them as Inactive.

To do so, open the character's edit form from the Characters panel. When Campaign is active, an Active checkbox will appear:

By default, all characters are Active. Uncheck the box to mark the character as Inactive: 

• The character can no longer be manually or automatically assigned to a player (assignments for events that have not yet started are automatically deleted) 
• Inactive characters are not counted toward the player's maximum character limit. This allows the player to create or receive a new character without hitting the cap.

In the Characters panel, an Active column is shown (toggle it from the column selector). A checkmark indicates the character is active; no checkmark means inactive.

Similarly, from the player's side, the Characters page groups campaign characters by campaign and shows an Active column. A checkmark means the character is still in play; no checkmark means the character is retired.

Note: Inactive characters remain visible, so their character sheet and game history is maintained. 

Player Relationships

If enabled, players can write relationships between their character and others. A "Relationship" button will be added on the character page:

Clicking "Add" opens the relationship form.

Relationships are listed at the end of the character's page.