Live-action role-playing events require a ticketing system that understands their structure, constraints, and operational complexity. LarpManager was designed from the ground up to meet those needs.
Why LARP Ticketing Is Fundamentally Different
Ticketing is one of the most critical components of any LARP event. It determines how players access the game, how organizers manage capacity, how safety and gameplay data is collected, and how finances remain under control. Unlike standard events, LARPs involve layered pricing models, evolving registration phases, detailed player information, and payments that often arrive over time or through different channels.
Generic ticketing platforms are not designed for this level of complexity. They treat LARP events like performances or conferences, forcing organizers to adapt their workflows or rely on external tools. This fragmentation leads to errors, unclear data ownership, and accounting inconsistencies.
A Unified Ticketing and Registration Workflow
LarpManager approaches ticketing as an integrated system rather than a standalone sales feature. Registrations, ticket selection, player data, payments, and accounting all belong to the same workflow and remain connected throughout the entire lifecycle of the event. This unified structure provides organizers with a single source of truth and eliminates the need for parallel systems.
Ticket configuration reflects real LARP logic. Organizers can create and manage ticket types with independent pricing, availability, and capacity rules. Early bird phases, late pricing, supporter tiers, memberships, and reduced tickets are handled natively, while time-based rules ensure that prices and availability update automatically as the event progresses.
Clear and Reliable Player Registration
From the player perspective, registration is designed to be clear and reliable. Participants select a ticket, complete the required information, and finalize payment in a single flow. Real-time availability prevents overbooking, while automatic confirmation emails reduce uncertainty and manual communication.
Organizers maintain full control over every signup through the Registrations system, which allows them to view, update, and manage registrations while keeping every change traceable and consistent.
Custom Registration Forms Built for LARP Data
Every LARP has unique data requirements, and ticketing is inseparable from data collection. LarpManager supports fully customizable registration forms, enabling organizers to collect exactly what their event requires without compromise.
As described in the Registration Form tutorial, forms can include dietary requirements, allergies, emergency contacts, accessibility needs, experience levels, character preferences, and event-specific questions. Mandatory fields ensure data completeness, while reusable form structures reduce setup time for future events.
Integrated Payments Without External Accounting
Payments are treated as a core component of the ticketing system, not an external add-on. LarpManager integrates common gateways such as PayPal and Stripe, while also supporting manual payments like bank transfers or cash.
Installment plans, discount codes, late fees, flexible pricing, and gifted registrations are handled natively. Every transaction is automatically linked to a registration and a player account, eliminating ambiguity about balances and payment status.
Real-Time Financial Control and Accounting
Financial oversight is consolidated into a dedicated accounting layer. Through the tools described in the Registration Accounting tutorial, organizers gain real-time visibility into revenue, outstanding balances, and payment history.
Invoices, receipts, refunds, and exportable financial reports are generated directly from the system. This guarantees consistency between registrations and accounting records without manual reconciliation or external spreadsheets.
Ticketing Integrated with the Full LARP Event Structure
Ticketing in LarpManager does not exist in isolation. Player profiles centralize tickets, payments, characters, and communication preferences. Ticket setups and forms can be reused across multiple runs or seasons, while capacity limits can be applied globally or per run.
Registration access can be controlled through deadlines or private links, and character-driven events can allow players to create and submit characters during registration, keeping logistics and narrative aligned from the very beginning.
A Ticketing System Built Around Real LARP Complexity
LARP events demand more than a checkout page. They require a system built around variable pricing, detailed player data, financial accountability, and long-term campaign management. LarpManager delivers a ticketing solution developed specifically for LARP events, providing organizers with clarity, control, and operational stability from the opening of registrations to the final accounting export.
