Features
The larpmanager has a lot of optional features, that you can freely decide to activate or not. Head over to each section to understand what you can do with this tool!
Feature groups
Default
Defatul features, always available
| Name | Description | ||
|---|---|---|---|
| Create Organization | Tutorial | Create a new organization in the systems, where you can define how many events and runs you'd like. | Organization |
| User information | Tutorial | Define exactly which information will be asked from your user (and stored in the system) | Organization |
| Organization roles | Tutorial | Choose which users will be able to access the organization executive functions | Organization |
| Organization appeareance | Tutorial | Customize the appeareance for your whole organization (all pages of the larpmanager for your subdomain) | Organization |
| Create Event | Tutorial | Create a new Event, and fully customize its options | Organization |
| Create Run / Customize it | Tutorial | Create a new run for an event, and fully customize its options | Event |
| Event roles | Tutorial | Define which users will be able to use the event organizer functions | Event |
| Define ticket types | Tutorial | Create new registration tickets to sign up to the event | Event |
| Event Appearance | Tutorial | Define the appereance of all pages relating to the event | Event |
| Organization features | Tutorial | Freely select the organization features you'd like to activate | Event |
| Registration questions | Tutorial | Define questions that will be asked during singnup to the players (short text, long text, single choice, multiple choice) | Event |
| Registration options | Tutorial | Define options for the registration questions | Event |
| Privacy management | Tutorial | Functions to give the user complete control on the privacy of their data | Organization |
Structure
Features regarding how the event is managed / overall behaviour
| Name | Description | ||
|---|---|---|---|
| Speed Larp | Tutorial | Activates management of pre-larp introductory mini-scenes. It is possible to create any number of scene, to indicate which player will be present. The system will also make integrity tests (for example check that a player is not required in two scenes at the same time) | Event |
| Player cancellation | Tutorial | Normally cancellations are performed only by the staff members. If this feature is active, players can cancel their registration in any moment. | Event |
| LAOG | Tutorial | This event will be treated as a digital / online event (for example no membership will be required to partecipate) | Event |
| Custom messages | Tutorial | Activates custom messages for signup / assignment. This texts will be added to the mails sent to the players. | Event |
| Campaign | Tutorial | Allows the characters and factions to be shared between different events (creating a "campaign"). In the Event configuration panel there will be a field "parent", where to put the parent event. All the events with the same parent will share the same characters and factions. | Event |
| Event T&C | Tutorial | Activates a custom "Terms and Conditions" for this event. It will be possible to edit it on the Organizer panel. It will be shown during event registration (alongside organization-wide T&C, if present). | Event |
| Multi Language | Tutorial | Normally all events are offered in a default language (English). With this feature, it is possible to define a different language for the events. | Organization |
| Default event features | Tutorial | With this feature, in the organization panel it will be possible to define a subset of event features that will be automatically applied to all new events created. | Organization |
| Deadlines | Tutorial | Activates in the staff panel (and a overall review page in Inner Circle panel) showing the list of players that are late with different deadlines: payment, membership fee, membership request. | Organization |
| Custom Mail Server | Tutorial | Normally, the larpmanager send email using its own mail servers - the email are sent by an address of <slug>@larpmanager.com. With this feature, it is possible instead to give the connection details of an external mail server to be used. | Organization |
| Private info | Adds a field "private info", where authors can upload for each character some private information that will be displayed in the character's private page by the player. This field is independent by the character's sheet text, and is shown as soon as the player is assigned. | Event | |
| Centauri | Tutorial | Based on a given probability, shows a special page to users (and optionally gives an achievement) | Organization |
| User edit character | Tutorial | Gives complete freedom to the user to edit it's assigned character: name, teaser, text - every field for every feature activated. | Event |
| User create character | Tutorial | Gives players the freedom to create their own characters. In the signup they are able to choose with which character to sign up to the game | Event |
| Customize character | Tutorial | Players will be able to customize the character assigned to them, directly with a form available on their character page. On the event page it will be possible to choose which elements the players can modify (for example the character name, preferred pronoun, public informations, a song). The customization will be effective only for the run to which the player is signed up to. | Event |
| Experience Points | Tutorial | Adds support for XP (or PX), "experience points". Staffers can customize a list of "Abilities", each one with a XP cost (for example: "Shortsword, you can use swords up to 110cm - cost 2 PX"). They can also customize a list of "Delivery", each one giving out PX (for example "you have partecipated to June's game - amount 2 PX"). They can then assign to every character any combination of Abilities and Deliveries. The amount of total, used, and available PXs will be managed automatically. | Event |
| Organization T&C | Tutorial | Activates a "Terms and Conditions" for the whole organization. It will be possible to edit the text on the Executive panel. It will be shown during registration of all orga events. | Organization |
Appearance
Features regarding how the event is shown
| Name | Description | ||
|---|---|---|---|
| Authors | Tutorial | Show a text describing the authors of the event. A field to edit it is added to the Event form in the Organizer panel. | Organization |
| Description | Tutorial | Show a long description of the event. A field to edit it is added to the Event form in the Organizer panel. | Organization |
| Genre | Tutorial | Show a small text detailing the genre of the event. A field to edit it is added to the Event form in the Organizer panel. | Organization |
| Show Event | Tutorial | In the home gallery display, show a link to the event page of the run. | Organization |
| Where | Tutorial | Show a text on where the event takes place. A field to edit it is added to the Event form in the Organizer panel. | Organization |
| Website | Tutorial | Show a link to a website detailing all the informations of the event. A field to edit it is added to the Event form in the Organizer panel. | Organization |
| Hide uncasted players | Tutorial | Normally, all players are shown in the event gallery, even the ones without a character assigned. If this feature is activated, those players will instead be hidden. | Event |
| Tagline | Tutorial | Show a small description, a one-liner, a tagline. A field to edit it is added to the Event form in the Organizer panel. | Organization |
| Social group | Tutorial | Activates a link for a social group dedicated for the run, for example a facebook group. This link will be shown in the event gallery. The field will be added to the "Run" form of the Organizer panel. | Event |
| Cover reduced | Activates a field for an additional "reduced" cover for the event (aspect ratio 9:3, instead of the default 16:9) | Event | |
| Guide url | Tutorial | Activates a link for a design document (event guide) url. This link will be shown in the event gallery. The field will be added to the "Event" form of the Organizer panel. | Event |
| Past events | In the main Organization gallery ( https://<slug>.larpmanager.com ) shows a link to past events. | Organization | |
| Legal notice | In every page will be added a link to a page detailing informations about Legal Notice. In the executive panel there will be the link to the form to freely edit its content. | Organization | |
| Custom appereance | Tutorial | In the "Appereance" panel there will be fields to customize the look and feel of the event: background, font, text colors, even to input Css code. This code will be applied in all webpages regarding the event. | Event |
| Hide uncasted characters | Tutorial | Normally all characters are shown in the gallery. If this feature is activated, only characters that have been assigned to a player in the run will be shown. | Event |
| Social Chat | Tutorial | Activates a link for a social chat dedicated for the run, for example a whatsapp / telegram chat. This link will be shown in the event gallery. The field will be added to the "Run" form of the Organizer panel. | Event |
| Visible | Adds a field to control the visibility of the event. Hidden events will be no longer available. | Organization |
Registration
Features regarding the registration / signups
| Name | Description | ||
|---|---|---|---|
| RegQue Tickets | Tutorial | Is it possible to make a registration question visible depending on registration ticket selected. In the registration question edit form it will be possible to choose the tickets it will depend from. | Event |
| RegQue Hide | Tutorial | Is it possible to hide a registration question from the players. Organizers will still be able to see the answers, but players will not interact with them anymore. | Event |
| RegQue Profile | Tutorial | Is it possible to add a profile image for registration questions; it will be shown directly under the question in the registration form. | Event |
| Lottery Tickets | Tutorial | Activates the management for "lottery" tickets: without limit and cost, with a function to select at random some of them to convert in regular tickets. | Event |
| RegQue Factions | Tutorial | Is it possible to make a registration question visible depending on the faction of the character assigned to the player. In the registration question edit form it will be possible to choose the factions it will depend from. | Event |
| Waiting list Tickets | Tutorial | Activates "waiting list" type of tickets . Those tickets are available only when all the main spots and/or filler are taken. | Event |
| Registration Quotas | Tutorial | Activates the management of quotas. It is possible to define any number of quotas, and during signup the player can choose wich one they want to apply (for example 1, 2 and 3). The full partecipation fee will be divided evenly in the number of defined quotas, with payment deadline for each quota divided evenly in the number of days left to the event. | Event |
| Registration Sections | Tutorial | Allows to define Sections in the registration form. To any section it is possible to assign any of the registration questions. This is useful for long registration form, in order to have a clearer presentation. | Event |
| Patron & Reduced | Tutorial | Introduces two new types of tickets: "Patron" and "Reduced". The idea is that each "patron" ticket bought makes another ticket "reduced" available. In short, the number of available "reduced" tickets is the same of the number of "patron" tickets bought. | Event |
| Registration Installments | Tutorial | Activates the management of installments, fixed deadlines for the payment of the partecipation quota. It will be possible to define any number of due dates, and to define for any date the amount of the quota that needs to be given. | Event |
| Register external link | Tutorial | Normally the player signs up using an internal registration form. With this feature, instead upone request of signup, the player will be redirected to the given register link. | Event |
| Registration secret link | Tutorial | Generates a special secret link, to be found in the staff panel. Players using this secret link will be able to sign up even if the registrations are currently closed. Could be used to allow early registrations for specific group of players (giving only to them the special link) | Event |
| Ticket visibility | Tutorial | Adds a "visible" field for tickets: non-visible tickets are not selectable by players. | Event |
| Registration Open | Tutorial | Normally the run sign up is open as soon as the event is visible. With this feature it is possible to define a date (and time) when the sign up will open; until that moment, the registration will be closed. | Event |
| Bring a friend | Tutorial | Activates a special kind of discount, "bring a friend". In order to work, a player that is already signed up to the event, gives a code (unique to their registration) to a friend that isn't already signed up; when they do so, both the players get the discount. | Event |
| Filler Tickets | Tutorial | Activates management of "filler" tickets. Those are players to which are given characters with an lighter character sheet, ready to take the spot (and the character) of players that drop out the morning of the game. | Event |
| Discount | Tutorial | Players can use discount codes to decrease the price of the ticket. Any number of discounts can be generated, either active or not. | Event |
| Pre-register | Tutorial | Activates "pre-registration" to events. Generates for each event a special link, where players can pre-register without cost. When there are multiple events, it requires players to give an order to the pre-regisrations. In the executive panel show the amount of top-5 pre-registrations for each event (count as valid only the pre-registrations in the first 5 as ordered by the player - in order to circumvent player pre-registering to everything) | Event |
| Info | Tutorial | Adds a field in the registration form, where the player can input any kind of info / comments | Event |
| Registration Surcharges | Tutorial | It is possible to define "Surcharges" for registration, amount that are added to all registrations that are made after a given date. | Event |
Accounting
Features regarding the flow of money
| Name | Description | ||
|---|---|---|---|
| Expenses | Tutorial | Activates the "Expenses": staff members can upload receipts of the expenses they have made for the event preparation. An Organizer can then accept those requests, and the staff member will receive an equal amount of Credits (that can be either used to pay for a following event, or to request an equal amount of real money) | Organization |
| Balance (ITA) | Activates a balance summary, useful for legal Italian system reporting. | Organization | |
| Reminders | Tutorial | This feature will activate a daily automatic check on deadlines and payments. The system will send remainders email to all players that are late with payments of bureaucratic obligations. A new form will be enabled in the Executive panel, in order to configure its workings. | Organization |
| Tokens / Credits | Tutorial | Activates the "Tokens / Credits": organizers can freely assign to members a value in Token, that can be used to pay for future events. Executives can freely assign Credits, that can be either used to pay for a following event, or to request an equal amount of real money. | Organization |
| Refunds | Tutorial | Activates the "Refunds": members with a positive value of Credits can request that they are exchanged with "real" money, directly from their personal accounting page. | Organization |
| Pay what you want | Tutorial | It is possible for players to freely choose an amount to add to their registration fee (for example for donations, or for helping with other players' fee). Adds a new field to the signup form where players can indicate the amount. | Event |
| Outflows | Tutorial | Activates the "Outflows": organizers and executives can input the expenses that have been made with the organization's finacial tools (and thus does not need to be reimbursed to anyone). | Organization |
| Donation | Tutorial | This feature allows users to freely donate money to the association. The link will be available in the users' personal accounting page. | Organization |
| Collection | Tutorial | Activates the management of collections - players pitching in to help another player. In the users' personal accounting page, they will be able to open new collection, share its link to other players, contribute, close it and communicate to the organization executive the name of the recipient. | Organization |
| Invoice Verification | Tutorial | Activates a function in the Executive panel. It is possible to upload a copy of all invoinces received from a financial system (for example a bank), and verify the payments approved in the larpmanager. | Organization |
| Record accounting | Tutorial | When this features, each day the accounting of the organization (and the active larps) is recorded, and trend graphs will be shown based on that data. | Organization |
| Payments | Tutorial | Activates the "Payments": the larpmanager can receive payments from the players. In the Organization form it is possible to choose which payment methods to accept, and in the Executive panel it is possible to input the necessary codes for the integration. In the Organizer and Executive panel, it is possible to review all payments received. | Organization |
| Organization Tax | Tutorial | Adds an automatic computation for a "tax", an amount on each event's revenue that must be put aside for the organization. It is possible to choose the percentage amount for this "tax". | Organization |
| Payments fees | Tutorial | With this feature, you can indicate for each payment method the percentage to calculate as "lost" as a processing fee. You can also the option to add the fee to the ticket final price. | Organization |
Writing
Features regarding the writing process
| Name | Description | ||
|---|---|---|---|
| Special | Adds an additional field "special" on the character form. It is possible to indicate special types of characters (for example png, or filler) | Event | |
| Assigned | Adds an additional field "assigned" on the main writing elements (characters, factions, plots, etc). It is possible to indicate in this field a single member (taken from the staff members / organizers of the event). Could be used to track which member is responsabile for that element. | Event | |
| Ruoli | Adds an additional field "role" on the characters. It will be shown to players, in order to indicate the role of the character (warrior / mage / rogue, for example). | Event | |
| Plots | Activates the "Plots", writing part of the character's character sheet. They are part that are not expected to be seen by the players: the authors define a plot (for example three characters that organized a heist) and assign the plot's parts to each character. | Event | |
| PDF generation | Activates generation of PDF version of character sheets / handouts. It is possible to upload a single template (in ODT format): this template will be used to generate PDF version of the texts uploaded. The generation is automatic and periodic: once the template is uploaded, new PDF will be available each time the origin text is changed. | Event | |
| Gender | Adds an additional field "gender" for the characters. This field will be shown to be players, in order to indicate for example in an historical game, the gender of the character. | Event | |
| Motto | Adds an additional field "motto" on the characters. It will be shown to be players, to indicate a short phrase that the character usually says. | Event | |
| Author Relationship | Allows the authors (writing team) to prepare the full list of relationships between characters. The players will be able to download such list in a easy-to-print format, with each relationship details and photo, and to bring to the event. This is useful for summarizing the character's relationships, and helping the player become familiar with them. | Event | |
| Player Relationship | Allows the players to directly prepare the full list of relationships of their character. They will be able to write the relationship summary, and then download such list in a easy-to-print format, with each relationship details and photo, and to bring to the event. This is useful because the player become familiar with the relationships on their own. | Event | |
| Cover | Adds an additional field "cover" on the character form. It is possible to upload an image, that will be shown in the gallery as the character icon (until it is assigned, and the player icon will be shown as the character) | Event | |
| Factions | Activates the "Factions", group for the characters. They may be either Primary (default way the character are divided: for example nations), Transversal (common attributes of the characters: for example Knights), or Secret (secret factions: for example Illuminati). | Event | |
| Hide characters | Adds an additional field "hide" on the main writing elements (characters, factions, plots, etc). Those elements will be hidden from the players (but not from the staff). | Event | |
| Handouts | Activates the "Handouts", a document / pre-written text to be given to players that contains information about a particular plot of the event. | Event | |
| Props | Adds an additional field "props" on the main writing elements (characters, factions, plots, etc). In this field it is possible to keep track of props that are required / needs to be prepared / to be given. | Event | |
| Keywords | Adds an additional field "keywords" on the main writing elements (characters, factions, plots, etc). This data will be shown when the element is shown to the players, can be used to specify keyword for that element (for example to indicate that a character has special characteristics / requests / needs). | Event | |
| Title | Adds an additional field "title" on the characters. It will be shown to the players, to indicate a short (2 or 3 words) title for the character (for example "Hound of War") | Event | |
| Prologues | Activates the management of character's "prologues", that is short paragraphs that will be given to each player at the start of each game act. Could be used to give additional hints, or as an emotional guide for the exploration of the game's themes. | Event | |
| Mirror | This feature is useful for when you have secret roles (for example the waiter is the killer). You want the players to be able to indicate that they want to play the killer, without showing to which character it is assigned. In this case you create a "mirror": players will be able to select the preference to play the killer character, and when they get it, they receive automatically the waiter character. | Event | |
| Paste as text | With this feature, when something is pasted into the WYSIWYG editor, it is pasted as text (the formatting is automatically removed) | Event | |
| Progress | Adds a field "progress" on the main writing elements (characters, factions, plots, etc). It is possible to indicate the working state of that element (draft, ready, approved, etc). | Event |
Casting
Features regarding character assingment to players
| Name | Description | ||
|---|---|---|---|
| Quest Builder | Activates the "Quests", building blocks of the characters sheet. For each Quest, it is possible to define multiple "Traits". They are fully expected to be seen by the players, and furthermore, players will be able to choose which one they like the most (for example a quest with three traits, each one partecipated in the organization of a heist) | Event | |
| Quest "open" | Adds an additional field "open" on the quest form. Normally players are not able to see the full list of players with a trait in the same quest; instead, this list will be shown for the quest with a checked "open" field. | Event | |
| Casting Algorithm | Activates a special algorithm for assigning the characters. Players are given the choice to express preference on the characters they would like to play; the algorithm finds the mathematically optimal solution to the problem, finding the assignment that pleases the most the players' preferences. It is possible to indicate different "weights" for the different kind of tickets players can choose. | Event |
Users
Features regarding the users (players and staff members)
| Name | Description | ||
|---|---|---|---|
| Chat | Tutorial | With this feature players can send private messages to each other. The PMs will be sent by email (in this way players can communicate without sharing email contacts publicly). | Organization |
| Player Larp History | Tutorial | In the player public page (the page showing public information about a player, accessible by everyone) shows the full list of events played by that player across all the LARP organization. | Organization |
| Membership | Activates management of legal membership. Players after sign up need to submit a membership application form (if they weren't already legal members), and are able to pay only upon admission by the Executive Board. | Organization | |
| Badge | Activates the management of badges that can be assigned to the members of the organization (for example badges for the most active / most helpful). The collection of obtained badges will be shown of the player's public page. The badges are managed in the "Inner Circle" panel. | Organization | |
| Safety | Tutorial | Activates the management of "safety" info on the players: triggers, lines, veils and similar. A new field will be available in the players' profile, where they can safely input those info. The user with "organizer" level of access on an event will be able to see the safety info inputted by the players signed up to that event. | Organization |
| Newsletter | Activates in the "Inner Circle" panel a page that shows the mail lists of the organization's members, divided by their expressed preferences regarding newsletter communications. | Organization | |
| Help | Tutorial | With this feature, players will be able to submit questions directly on the larpmanager. The questions will be then notified by mail to all staff members of the event. | Organization |
| Vote | With this feature, members of the Organization can cast votes for the election of the Executive Board. | Organization | |
| Membership fee | Activates the collection of a yearly membership fee to the organization. If for the current year the player has not already paid its fee, it will be required to do so. | Organization | |
| Competence | Manage competences for members. Directly on its personal profile, member of the organization can input their main abilities / knowledge / expertise. On the "Inner Circle" panel it will be possible to review the competences of all members. | Organization | |
| Diet | Tutorial | Activates the management of "diet" info on the players: dietary restrictions / allergies. A new field will be available in the players' profile, where they can safely input those info. The user with "organizer" level of access on an event will be able to see the diet info inputted by the players signed up to that event. | Organization |
Miscellanea
Features regarding misc aspects
| Name | Description | ||
|---|---|---|---|
| Url Shortner | Adds in Inner a page to define shorter links for long urls | Organization | |
| Copy | Copy everything (characters, factions, registration question / options / tickets, etc) directly from a "parent" event. | Event | |
| Utils | Activates management of resources to host on the larpmanager. From the staff panel it will be possible to upload any file, that will be hosted and made available - either to the players, that can access with an "external" secret link), or internally to the staff / larpmanager. | Event | |
| Problems | Activates the management of issues during the game with a tracking-like structure. Staff members indicate the different "problems" in the list, assigning severity and urgency. | Event | |
| Workshops | Activates management of online workshops questions, in a quiz-like format. In the staff panel, it is possible to define modules, questions and options. Players will then have to give the correct solutions to the questions. Useful to check for the players' understanding of the event guide the days before the game. | Event | |
| Album | Activates management of photo albums, hosted directly on the larpmanager (please be considerate of the disk space!) | Event | |
| Shuttle | Activates management of shuttle requests. A new page will be available, where players can submit request for a shuttle service (to be picked up), and where staff members can keep track of the status of the requests. | Organization | |
| Inventory | Activates the management of an inventory. Users with a "Inner Circle" level of access will be able to add and edit records in a table regarding the warehouse inventory, keeping track of where is each item. | Organization |
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